ATTENDEES: Any reservation can be canceled with no cancellation fee charged until September 30, 2024. Reservations cancelled on or after October 1 will be charged the following Cancellation Fees: from October 1-31 will be $50.00; from November 1-30 will be $75.00; from December 1-31 will be $100.00 and January 1-arrival will be $150.00. Cancellation fee charges will appear on your credit card statement as “CONFDIRECT*VMX2025". Cancellations made directly with the hotel will also incur this fee.
EXHIBITORS: There will be a $150 cancellation fee for any guest room cancelled anytime after Friday, November 8, 2024. Should you cancel, this charge will appear on your credit card statement as "CONFDIRECT*VMX2025". Cancellations made directly with the hotel will also incur this fee.
Additionally, each hotel has their own cancellation policy – Hotel required cancellations be made at least 72 hours prior to check in date to avoid being charged a cancellation fee of a one night’s room and tax.
Early Departure Fee: For any changes to your departure date, please notify the hotel at least 72 hours prior to check in to avoid any Early Departure Fee charges. Please refer to your acknowledgement email to see if your hotel has an early departure fee.